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European Administrator

Job description

Market Leading Company now looking to recruit...

BASED EDINBURGH, EH2

ROLE 

Principal purpose:

  • To provide administrative support to the European CEO and his direct reports

 

Main accountabilities:

  1. Provide full admin support to European Business Unit, as well as other key functions in the Edinburgh office. Duties such as Inductions plans for new starts, PowerPoint, setting up all meetings etc.

 

  1. Manage diary and travel requirements for European Function heads (6 Directors).

 

  1. Raising Purchase Orders for EBU and their teams. Raising BACS requests.

 

  1. Updating TMS and Holiday spreadsheets for each department.

 

  1. Meeting room and diary management for EBU. Setting up all meeting room refreshments and organising lunches for all European Board meetings.

 

  1. Travel management for European Directors and their teams, booking via one-line portal and our travel management company.

 

  1. Provide support to the Executive PA mainly with office management duties.

 

  1. Provide reception cover during lunch breaks and holidays – carrying out reception duties as and when required.

 

  1. Assist Communications Manager and Charity Committee.

 

Other:

  1. Minute taker at Committee.

  2. First Aid & Mental Health First Aider.

 

CANDIDATE 

Essential:

  • Ability to use Microsoft Office

  • Administrative experience with an eye for detail

  • Experience providing PA support to Director level 

  • Punctual and good timekeeping

  • Good common sense

  • Good team player

  • Good attention to detail

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BENEFITS:

  • Company Sick Pay  

  • Health Cash Plan  

  • Cycle 2 Work scheme  

  • Company Rewards, with savings on food shopping, clothes, holidays, DIY and days out  

  • Personal Pension Plan (Auto enrolled) Min 5% company match up to 7.5% after 2 years 

  • Life Assurance for All 4 x Salary 

  • Retirement Package  

  • Long Service Awards  

  • Employee Assistance Programme: myStrength app - support & activities to help manage challenges and improve mental wellbeing. 

 

Additional:

Start ASAP

Based full time at prestigious EH2 address – Monday – Friday 830am – 5pm

Salary: £27K 

 

If you are interested in this position then please forward a copy of your most up to date CV to andrew@drnewitt.com or contact Andrew Donaldson on 0131 226 5060.

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